Whether you are organizing a family reunion for 150 guests or a church group cruise for 15, Carol's Travel Service has the experience to create a memorable travel experience for any size group. Our group travel organizers work closely with resorts and cruise ships that specialize in affinity travel, and we can help you with last-minute details, flight changes, and special meal requests.
Organizing affinity group travel can quickly become complicated, especially with a large group, so planning should begin at least one year in advance. To ensure planning runs smoothly, give your group plenty of notice, so they can arrange their schedules, save money, and ask for time off work.
Your group may have guests with special needs or those who require special consideration. Disabled guests may need specific equipment or accommodations; others may need help arranging for pet care. No matter the circumstances, leave plenty of time to make appropriate arrangements for everyone.
The challenge in planning affinity group travel is also what makes it so special: people from all over, each with different interests, coming together in one place. To ensure a successful trip, think about the ages and physical limitations of the group. Consider whom you're planning for and what they will enjoy.
Cruise ships and all-inclusive resorts are the best venues for mixed groups, as they offer a wide variety of activities for all age groups, which takes some of the stress out of planning. Be sure to ask your guests what they would like to see and do—don't try to guess. Be open to suggestions outside the typical cruise or resort activity list, as the venue may be happy to plan customized activities.
It's crucial to update people regularly, so they are not surprised or unaware of new developments.
After all the planning and organizing you've done, it's time to enjoy the festivities. Don't be shy about recruiting help whenever you need it, even as the date draws closer. The last thing you want is to be so stressed-out from doing it all that you can't enjoy yourself.
To lessen your stress, the professionals at Carol's Travel Service are happy to take care of the details. We know what needs to be done to make your group travel event a success, so let us help.
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